Imprezzio, Inc.

Careers

Office Coordinator (25-30 Hours per Week)

Location: Bothell, WA
Date Posted: 09-15-2017
SUMMARY: We are looking for the person that can keep it all together and make it work while maintaining a positive & customer service oriented outlook. The Office Coordinator role is responsible for the daily operation of the office including facilities, office services, travel bookings and mailroom coordination. Our ideal candidate is a reliable, energetic and a self-motivated individual with at least 1 year of prior administrative assistant/clerical experience.

25-30 Hours per Week: Between the hours of 9AM-3PM

KEY DUTIES & RESPONSIBILITIES
  • Manage reception area; greet guests, administer guests badge access, take deliveries, answer and direct phone calls.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assist, coordinate and plan meetings, corporate functions and gatherings.
  • Book travel arrangements giving consideration to scheduling, pricing etc…
  • Maintain numerous calendar schedules & Outlook accounts.
  • Maintain, coordinate repair & service for all office equipment. Provide technical assistance upon request for office equipment.
  • Coordinate building maintenance issues (recycle, shredding, needed repairs, etc...).
  • Evaluate & order office supplies with eye to leveraging quantities; cost containment etc…
  • Assist with other related clerical duties such as photocopying, faxing and, filing and organizing.
  • Run company related errands as needed. Reliable transportation required. 
  • Take ownership of assigned budgets to stay within financial goals and actively seek of saving opportunities.
  • Assist with accounting functions such as data entry, credit card reconciliation, billing and processing client payments.
  • Compile, review and communicate customer reporting as needed.
  • Assist with any customer inquiries as needed.
 
EXPERIENCE REQUIRED:
  • High school diploma required; Associate’s and/or Bachelors’ Degree preferred.
  • Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
  • Strong organizational and multitasking skills.
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments. 
  • Ability to work collectively with the department and others in the organization.
  • Ability to effectively communicate, both verbally and in writing, with employees at all levels and vendors.
  • Customer service mindset & mentality in all situations.
  • Demonstrated results in process improvement.
  • Valid driver’s license & dependable transportation.
  • Accounting experience is a plus!
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